Friday, July 25, 2014

Ask Liz: Rentals Suck.

Dear Liz:

We're getting married in October, and we have to bring everything into our venue - chairs, tables, spoons, everything. I've started talking to rental companies, and I'm shocked at some of the numbers they're giving me. Not with the cost - I'm fine paying 40 cents for glasses. But am I REALLY going to need 300 glasses for 100 guests. It feels like they're trying to rip me off. 

Signed, 

Glass Half -Angry

Dear Half-Angry, 

I know, it sounds like a scam, doesn't it, 300 glasses for 100 people. But, if you're having an open bar, then that's about right. First of all, guests will not - nor will they expect to - re-use their glass. The cocktail hour usually comes out to about 2 drinks/glasses per guest. Some of your guests will drink less, but some of them will make up for that (and you know how they are). And then the rest of your glass order is for the rest of the night...which is why you might want to bump that up to 400. I know. And you can't get the exact number of plates per person either, especially if you're having a buffet. And you need extra knives and forks. And napkins. And, you won't use everything, but you need to have it, just in case, because there's no way to tell how much people are going to eat, or drink, or spill, or break. And if you think you're going to have the time or resources to wash dishes in the back, you're wrong. It's easier to just get another $4.00 worth of glasses. But, the excess and uncertainty drives me a little nuts, too. 

If you want a "definitive" answer for how much of this stuff you really should have on hand, talk to your caterer or your party staff. You can be conservative with your numbers, but really, those are the people who are literally dishing it out, so find out what numbers they're comfortable with.

See you at the end of the aisle, 

Liz Coopersmith
Silver Charm Events

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