Tuesday, August 19, 2008

Getting stuff nailed down

Sorry I haven't written in a while, but in the past few days, we've picked a caterer, a florist, a photographer, ordered invites and are currently getting the address hand-printed on them in calligraphy. This Thursday it's all tastings - Caterer and cake, baby!

Since most of the vendors are in Ventura county, it's just easier to plan all this stuff on one day. Roxy and Dan have to go by Hartely anyway to drop off their balance, and (hopefully) go through the garden with Jocelyn from a Beautiful Day, to finalize the flowers and decorations.

What's left? Well, Dan needs a tux. The wedding needs favors. And there's a dozen other things that I've written down, all the nit-picky, "who's going to stand here and hold this" type of stuff. I'll write more tomorrow, I swear.

Thursday, August 07, 2008

A Wedding in Six Weeks - Forty-Six Days to Go!

So, yesterday, we all found out that the scroll invitations that they wanted were not available from the vendor anymore, so we spent a couple of hours with Elsa yesterday picking out alternatives. R &D picked out some great ones, but with the RSVP card and the reception card, the price was way too high. Elsa suggested using a different company for those two cards, which matched the invitation, but cut the cost by 25%. A really good idea, so keep it in mind when you're picking out your invites. There's always a workable alternative.

Today we went to Hartley Botanica to sign the contracts, and the picture is from there. It's beautiful! Roxy looked at pictures from previous weddings, so I'm setting up appointments next week with some vendors that Hartley has used in the past - mostly local, so that should cut the price down some.

When were were sitting down talking about the ceremony yesterday, Roxy realizied that the song "September" by Earth, Wind and Fire starts out with "Do you remember/The 21st night of September...", which we were all pretty jazzed about. They're going to incorporate that into the reception somehow - no, really, we were all pretty psyched about it - but for the time being, I downloaded the song as a ringtone which plays whenever she calls. How cool is that?

So, I'm flying to New York tomorrow with my mom to celebrate her birthday, and I'll be out of town until Sunday. Have a great weekend!

Saturday, August 02, 2008

How to Build a Wedding in Six Weeks - Roxy and Dan, 9/21/08

Roxy called me on Tuesday. She and Dan hired me on Thursday to help plan their wedding. Which will be on September 21st.

Okay, so planning a wedding in six weeks? Is like crack to me. This is going to be so.much.FUN. I'm serious!

When anything - such as planning a wedding - seems overwhelming - all you have to do is make a checklist, starting with the stuff that's will be hardest to book and the most time-sensitive. So, that means we start with finding a location for the wedding, order invitations, and find a photographer.
First checkbox: LOCATION
After our meeting on Thursday, she and Dan went to Hartley Botanica outside of Camarillo, fell in love with it, and reserved the date. They're going for an "Enchanted Wedding" theme, and this site is PERFECT for it. Roxy and I are going there next week to sign the contract and start finalizing the details.

Second Checkbox: Invitations
I called Elsa at VIP Invitations (vipinvitations@aol.com) who I've referred to other brides many times before, and we all met today. What Dan and Roxy really wanted was a invitation on a scroll, and Elsa had several samples to show them. They picked the one they wanted - I'll put up a better picture when they come in - and truthfully, it was fairly pricey. For 50 invitations, it's going to run around $750 sans shipping, without my 10% discount with Elsa.

Because the invites won't be in until the 28th, I'm also going to put together a website on www.theknot.com for R &D this weekend, so they can send their guests to it in the meantime. They're also going to put the website address on a separate card with the scroll, along with the response card. So, that's my job this weekend, and Roxy and Dan are going to work on the invitation wording so they can get that into Elsa tomorrow morning.

They're also going to make labels next week with their guests addresses on them, which I'm also going to enter into a google doc so we can all keep track of the RSVPs, which will be coming directly to me.

Third Checkbox: Photography

Monday, we're meeting with Jen and Nate of B & G Photography, who are miraculously and thankfully available on 9/21. I'll let you know how it goes.